Privacy Notice

Keeping Your Personal Data Safe

The National Youth Brass Band of Great Britain (NYBBGB) is the UK’s leading brass band charity for children and young people. We exist to give the brightest young brass musicians and percussionists the opportunity to play together and inspire others. We currently run two brass bands – the Children’s Brass Band and the Youth Brass Band. We are a registered charity, number 1085724.

Taking part in the National Youth Brass Band of Great Britain

When you (or your child) becomes a member of the NYBBGB or participates in one of our events, we will use your information to provide you with services that you have requested, for example booking an audition, course or other activity. When you book a place to take part in an NYBBGB activity we will take information about the participant including name, contact information, date of birth, educational and musical background, in order to process the booking. We will also take contact and payment information for the person managing the booking, which may be the participant if they are over 18 or the parent or guardian for children.

We process this data to plan and deliver the activity you have booked and to undertake any follow up action required (e.g. confirming a place, issuing receipts etc). We also maintain these records for the duration of participation and update them as someone progresses through the organisation. This may include information about their education, musical history, attendance at our events, instrument and feedback from our staff about musical performance or pastoral issues. Funding requirements and financial regulations require that we keep information about participation and payments for seven years.

For bookings on courses or activities we may need to process other information, such as medical information (see Sensitive Information below), dietary requirements, or other information to ensure the smooth running of the activity. We also collect equal opportunities monitoring information which we share (anonymised) with our main funder, Arts Council England. This includes information about protected characteristics (e.g. disability, ethnicity, sex etc).

We also collect information about a member’s financial status / household income which we use to make decisions about awarding financial assistance to participants. This information is deleted at the end of the membership year it relates to.

From time to time, we may also receive data about you from third parties. This could include artistic venues where you have seen NYBBGB perform, Music Education Hubs, schools and other music education organisations.

We will use your personal information where we need to do so to comply with one of our legal or regulatory obligations. For example, in some cases we may need to share your information with our various regulators such as the Charity Commission, Fundraising Regulator, Information Commissioner, or to use information we collect about you for due diligence or ethical screening purposes. We will never share your data with any third party for their own marketing or fundraising purposes.